The Constitution

The Constitution
1. Name
The Club shall be called the Old Budonians Club hereinafter referred to as the Club.

2. The Club
The Club shall be a body having perpetual succession and a common seal with power to hold land and enter agreements and contracts in its own name.

3. Headquarters
Unless the general assembly otherwise decides, the headquarters of the Club shall be deemed to be King’s College Budo or its successors.

4. The Constitution
This constitution is the supreme charter of the club and can only be amended, altered or changed in accordance with the provisions of this constitution.

5. Objects
The objectives of the club shall be:

To promote among its members the spirits enshrined in the formation of King’s College, Budo (hereinafter called the school)
To foster fellowship among its members through social, intellectual, and sporting activities.
To render material, financial, spiritual and other assistance to the school.
To provide a link between members and the school
Generally to promote the school motto, ”GAKYALI MABAGA”
6. Membership

a) Ordinary membership of the Club shall be open to all persons who received formal education at the school for a period of at least one (1) year

b) If formal education was for less than one year, a person may apply to the executive committee which may review and exceptionally grant such membership to the applicant

7. Evidence of Attendance
Every candidate for admission as an ordinary member shall provide evidence of his attendance at the school as may be required by the committee.

8. Honorary membership
a) The executive committee may invite as honorary members such persons whose association with the school is considered warranting such persons whose association with the school is considered warranting such invitation. Members may send to the secretary names suggested for invitation shall be made in any one year.

b) All former teachers at the school shall be eligible for membership if they apply and their honorary applications are accepted.

9. Annual Subscription

a) The annual subscription fee shall be such a sum as the executive committee may determine from time to time.

b) A member may opt for a life membership upon payment of a lump sum of money as determined by the executive committee from time to time.

c) All subscriptions and other payments shall be payable to “Old Budonians’ Club”

10. Supernumerary membership
Any ordinary member may, on application to the executive committee, become a supernumerary member may, on application to the executive committee, become a supernumerary member by paying a lump sum subscription as determined by the executive committee from time to time. Supernumerary members shall take precedence at any Club Function and shall be entitled to personal introduction whenever they attend a club gathering.

11. Patron
a) There may be a patron of the Club who shall be elected at a General Assembly. The patron shall be a distinguished figure in public and/or civic life and may be form any country.

b) The patron shall hold office for a period of up to five years.

12. Benefits and privileges.
a) Every member shall be furnished with a copy of the constitution of the Club at a fee fixed by the Executive committee from time to time

b) Ordinary Members of the Club shall enjoy all privileges and benefits of the club, including the right to vote at a General Assembly and hold office.

c) Honorary Members shall be entitled to all benefits and privileges of membership except that they shall not be qualified to be officers or members of the executive committee nor vote as members.

13. Affiliated Institutions

Any institution, club, or organization may apply to be nominated or approached to be affiliated to the Club. The Executive Committed shall determine Affiliated Institutions and decide on exact relationship with the Club including responsibilities and privileges.

14. Executive Committee
a) The management of the affairs of the Club shall be deputed to an Executive Committee of not more than 15 members, who shall be elected at the annual general meeting.

The executive committee shall be made up as below:
President
Vice-president
Treasurer
Secretary
Headmaster of King’s College, Budo (Ex-officio)
Ten Members
The ten members shall be elected in such a way that the current decade and each of the past immediate decades may be represented on the Executive Committee by a member each.
The life of a committee shall be 24 (Twenty four) calendar months
15. Trustees

a) There shall be five trustees who shall be elected by members at a General Meeting and shall be eligible for reelection.

b) Each Trustee shall serve for a period of five years and shall be assumed to have retired after such a period unless re-elected at such a meeting. To allow for continuity, the exception of more than five years will be given to the first batch of trustees who will retire in a sequence of one per year after the first five years of such an election.

c) The property of the club, other than cash which shall be under the control of the treasurer shall be vested in the trustees. They shall deal with the property of the club as directed by resolution of the Executive Committee (for which any entry in the minute book shall be conclusive evidence) and shall be indemnified against risk and expense out of the club property.

d) Safeguarding the property of the club shall be the duty of all members of the club especially Trustees and the Executive at the time (or as may be legally advised).

16. Meetings of the Executive Committee

The Executive Committee shall meet at least once every three months to examine the accounts and arrange the affairs of the club.
The quorum shall be six members.
Minutes shall be taken of all proceedings of the committee, and shall be open to the inspection by any Member of the Club applying to the secretary therefore.
17. Amendments

The committee may form time to time make, repeal and amend all such regulations (not inconsistent with the provisions of this constitution) as they deem expedient for the management and well being of the Club, and thereby impose reasonable fines for any breach of such regulations(s).
Any member who has incurred a fine shall be notified thereof by the Secretary, and requested to pay the same forthwith, and in default of his paying the same within the time provided he shall be referred to the Committee for disciplinary action.
18. Power to Borrow

If at any time the Club in a General Meeting shall pass a resolution authorizing the Committee to borrow money, the Committee shall here upon be empowered to borrow for the purpose of the club such amount of money either at one time or from time to time and at such rate of interest and in such form and manner and upon such resolution, thereupon the trustees, at the direction of the committee, may make all such depositions of the Club property or any part thereof and enter into such agreement in relation thereto as the committee may deem proper for giving security for such loan and interest.

19. General Assembly

Any Assembly of members of the Club, other than but not excluding the Executive Committee, shall be deemed to be a General Assembly of the Club.
There shall be two kinds of General Meetings; Annual General Meetings and Special General Meetings.
20. Annual General Meeting

The Annual General Meeting Of shall be held in the month of December in each year upon a date and time to be fixed by the committee.

21. Purpose for the AGM

The AGM shall be held for the following purposes:

To receive form the committee reports, balance sheet and statement of the accounts for the preceding year, and a statement of the receipts and expenditure for the current financial year;
To elect the Executive Committee and one more trustee if due;
To decide on any resolution which may duly be submitted to the meeting and hereinafter provided;
To transact any other business, other than a resolution, competently introduced by members and as the committee may deem necessary;
To appoint auditors for the following year.
22. Private Members Motion

Any members desirous of moving any resolution at the Annual General Meeting shall give notice thereof in writing to the secretary not less than 21 days before the date of such meeting. Such resolution must be seconded by two members of the club.

22. Special General Meeting

The committee may at any time for any special purpose call a special general meeting and shall do forthwith upon requisition in writing of any ten members stating the purpose for which the meeting is required.

Notice for a General Meeting
Twenty one days (21) at least before the Annual General Meeting or any special general meeting a notice of such meeting and business to be transacted thereat shall be advertised in mass media and otherwise disseminated.

24. Chairmanship

At all General Meetings of the Club, the President, or in his absence the Vice President, or if both are absent a member selected by the general assembly shall take the chair.

25. Voting at the General Meeting

Every ordinary Member present shall b entitled to one vote upon every motion. And in case of and equality of votes the chairman shall have a second or casting vote.

26. Proxy Votes

The committee shall be empowered, if it deems it fit to make regulations for enabling a member unable to be present to vote by proxy in writing.
27 Resolution

Resolutions may be decided by simple voting through show of hands.

28. Quorum

The quorum at all general meetings shall be twenty five (25) members or 25% of the full membership whichever less is.

29. Finances of the Club

All payments to the club shall be remitted to the treasurer.

30. Financial Year

The Financial year of the club shall end 30 days before the date of the Annual General Meeting of each year, on which day the accounts of the Club shall be balanced by appointed auditors of the Club to all books of accounts must be submitted.

31. Auditors

The accounts shall be audited by professional auditors appointed at the previous AGM each financial year. No member of the Club shall be an auditor for the Club.

32. Compensation

No member shall, expect for professional services rendered at the request of the Committee, on any pretence or in any manner receive a profit from the funds or transactions of the Club.

33. Amendments of the Constitution

This constitution may be added to, repealed, amended by resolution at any general meeting, provided that no such resolution shall be deemed to have been passed unless it is carried by a majority of at least two thirds of the members voting thereon.

34. Dissolution

The Club shall not be dissolved except by a resolution at the General Meeting of Members by a vote of ninety percent (90%) of the members present.
The meeting at which the Club is dissolved shall also decide on the disposal of the assets and liabilities of the Club.
35. Interpretation Authority

The Executive Committee shall be the sole authority for the interpretation of the provisions of this constitution and of the regulations made form time to time by the Committee; and the decision of the committee upon any question on the interpretation or upon any matter affecting the Club and not provided for by these rules or by the regulations shall be final and binding on any member.